EventR Wiki - User contributions [en]

How to use Transport for car allocation

2026-06-01T14:37:08Z

Judym:

=== Overview ===
Team members can be allocated to hired cars using the ''Transport section'' in the EventR Coordinator Hub. This process is also know as Vehicle Allocation.

=== Add a car in the Hire/Rental Car Section ===
Create a car in the Hire/Rental Car section. Add optionally a driver if needed - this is if a team member is driving the car, and needs information about picking the car up.
[[File:A Hire car with Juan as driver.png|alt=Sample hire car completed form|center|thumb|750x750px|A hire car named Red with Juan as a driver]]

=== Add a transport in the Transport Section ===
Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section. Complete rest of the form and add team members as passenger or drivers. Ensure you select a date range the people are expected to be in the vehicle. So if you want "John Smith" in Red car from 18th June to 20th June, create a Transport as below. Please note we've put a pick up and drop off location, but this is entirely optional if you just want to allocate them to the vehicle in general.
[[File:Hire Car option as the Transport Type.png|alt=Tranport type options|center|thumb|1006x1006px|Select Hire Car option as the Transport type]]
[[File:Screenshot 2026-06-01 at 15.35.45.png|alt=Transport Name as a dropdown with a list of available hire car options|center|thumb|815x815px|Image displaying a list of available hire cars on the transport name input]]

=== Viewing Team Member Car Allocation In the EventR Team App ===
In the app, a team member can view their allocated car during the event on the home page as a transport card:
[[File:Team Member located to red car as transport.png|alt=Transport for hire car allocation|thumb|EventR Team App displaying A team member transport as allocated hire car named Red car|center]]
On the first day, the transport card shows the team members first ''Pick-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''

If you need to put the same people in the Blue car for June 21st to June 22nd, repeat the process to create a new Transport for those days with the blue car with those people.

File:Screenshot 2026-06-01 at 15.35.45.png

2026-06-01T14:36:48Z

Judym:

Image displaying a list of available hire cars on the transport name input

EventR AI Inbox

2026-06-01T13:35:53Z

Judym: /* Transport */

== Overview ==
The EventR platform features integration with AI technology, to make managing your events, costs, and itineraries easier and more hassle-free.On the EventR Team App '''''expenses''''' can be added by just taking a photo of the receipt and the Ai handles the rest.In the EventR Coordinator an itinerary can be populated by the '''''forwarding the bookings'''.''

=== EventR Coordinator Hub ===
In EventR Coordinator Hub, you have access to more powerful AI tools, as long as you are Standard plan or higher. You have access to the AI Inbox, which allows you to send emails containing itinerary-relevant documents to a provided '''eventr-bookings''' email , view AI-suggested itinerary items created based on those documents, and add them seamlessly to your itinerary.

To access eventR AI Inbox go to the coordinator left side and click on '''AI Inbox'''.This opens the Booking AI page seen below.

=== Forward Your Bookings ===
To get started, click the "Forward Your Bookings" button on the top right.
[[File:Eventr-ai-forward.png|alt=Picture showing the AI Inbox, and where on the inbox the 'Forward Your Bookings' button can be found.|center|thumb|935x935px|You can also find this button on other pages, specifically those that allow you to view or add new itinerary items.]]
Ensure you have the correct itinerary selected. Copy the eventr-booking email address shown.Open your mail box and send or forward your bookings to the copies email address. Note that the supported file types in email attachments are:

* PDF
* XLS/XLSX
* DOC/DOX
* PPTX/PPT
* CSV
* TXT
* HTML
* XML
* EML
* JPG
* PNG
* BMP

[[File:Eventr-wiki-ai-copy-email.png|alt=Image showing the Forward Your Bookings popup.|center|thumb|707x707px|Make sure the correct itinerary is selected before copying the email address, as each address is unique to each itinerary.]]
Head back to the coordinator. A red dot on the Inbox AI icon on the sidebar indicated there is an unread email on the Booking AI page.

Go to Booking AI page.The ''Inbox tab'' displays all emails sent or forwarded to be reviewed for your itinerary.Inbox emails have status indicated by dots:

* 🟡 Pending
* 🟢 Successfully Completed
* 🔴 Has filed or 30 min time out.

Archive tab displayed archived emails.

=== Add booking to the itinerary ===
Each email has a summary displayed on hoovering on the email subject for successfully completed emails.Clicking on the subject also opens a summary overlay.In addition a successfully completed email will have number of booking counter and a downward chevron that displays a list of found bookings.
[[File:Screenshot 2026-05-29 at 09.58.02.png|center|thumb|736x736px|image indicating booking AI email booking counter and summary on hovering the email subject]]
[[File:Email with more info2.png|alt=booking create button|center|thumb|749x749px|Image showing email itinerary, email name and create button to add the booking to the itinerary]]Click the "+" icon or the '''''Create''''' button on any suggested itinerary booking to add it to your itinerary.This should open the relevant section form. Make sure to double-check all the form information is correct, and make any edits needed. Then, click "''Save''".The booking is now successfully added to the itinerary.[[File:Eventr-wiki-ai-item-save.png|alt=An image showing a filled-out itinerary item from the AI Inbox.|center|thumb|706x706px]]To delete or archive multiple emails use the ''Select All checkbox.''Each email has the same operation on the right most of the email.A booking in an email has a ''delete'' or create options.[[File:Eventr-wiki-ai-inbox2.png|alt=An image showing a new email and itinerary item in the AI Inbox.|center|thumb|752x752px|You can use the checkboxes on the left of emails or their section items to perform deletion or archive operations on multiple items at once.]]

=== Forwarded Bookings Format CheatSheet ===
EventR AI supports abroad list of file formats but for a an email to be processed successfully there are key booking information required for each of the itinerary sections

====== General Rule ======
Members or users added to the booking should have first and last.

A booking Must have '''Dates and Time''' to be completed successfully.

Any notes are added as booking additional information which are only visible to the members in that specific booking.

==== Flights ====

* Flight Number and Flight Date
* Departure and Arrival date and time,
* Departure and Arrival Airport codes
* Reference Number or seat number if provided
* Passenger specific information can be added as additional information

==== Accommodation ====
* Hotel name
* Guest names should ideally be in the same column.
* Hotel Default Check-in and Check-out date and times if all guests have the same check-in and out date and time
* Guest Check-in and Check-out date and times if there is a variation of the check-in and check-out date and time
* Booking reference ,room type or additional information if provided[Optional][[File:Hotel important information for AI.png|alt=hotel key information|center|thumb|917x917px|Sample image showing hotel key information for successful AI processing]]

==== Hire/Rental Car ====
[[File:AI hire card file format.png|alt=Image showing hire car file format or required data for a successful AI data extraction|center|thumb|938x938px|Image showing hire car key information for a successful AI processing]]

==== Transport ====
[[File:Ai transport file format.png|alt=Image showing transport key information for a successful Ai processing|center|thumb|955x955px|Image showing transport key information for a successful Ai processing]]

==== Activities ====

==== Parking ====

File:Ai transport file format.png

2026-06-01T13:34:51Z

Judym:

Image for Transport filr format for a successful Ai processing

2026-06-01T10:42:57Z

Judym: /* Car Allocation */

Car allocation

2026-06-01T10:40:20Z

Judym: Judym moved page Car allocation to How to use Transport for car allocation

#REDIRECT [[How to use Transport for car allocation]]

How to use Transport for car allocation

2026-06-01T10:40:20Z

Judym: Judym moved page Car allocation to How to use Transport for car allocation

== Car Allocation ==
Team member can be allocated to hired cars in the Transport section in the EventT Coordinator Hub.

Create a car in the Hire/Rental Car section with a given driver.
[[File:Red Hire Car.png|alt=Hire car named Red|center|thumb|894x894px|Hire car named Red]]

EventR Enterprise Coordinator Hub Guide

2026-06-01T10:39:55Z

Judym: /* Part of multiple teams? */

The EventR Enterprise Coordinator Hub is the premium interface for coordination. With it you can quickly work with huge teams, assigning them tasks, transport and everything they need to perform their tasks.

== Getting Started ==

- [[EventR Enterprise Coordinator Hub Features]]

- [[How to add a user to EventR]]

- [[How to create your first itinerary]]

- [[How to use Transport for car allocation]]

=== Part of multiple teams? ===

If you are a member of multiple teams, the team name will become a button which accesses the [[ECH Team Selection]] screen.

2026-05-29T10:27:20Z

Judym:

== Overview ==
The EventR platform features integration with AI technology, to make managing your events, costs, and itineraries easier and more hassle-free.On the EventR Team App '''''expenses''''' can be added by just taking a photo of the receipt and the Ai handles the rest.In the EventR Coordinator an itinerary can be populated by the '''''forwarding the bookings'''.''

=== EventR Team App ===
Within the EventR Team App as an itinerary member, you can create an expense with the '''dollar''<nowiki/>' sign button in the upper left of the screen.
[[File:EXPENSE 1.jpg|center|thumb]]

To add an expense, and take a photograph or screenshot of a receipt or other expense-indicating document. Then, tap "Done".
[[File:Edit Expense.png|center|thumb]]

After a few seconds, you should see a little robot icon appear on the new expense entry.
[[File:EXPENSE 5.jpg|center|thumb|Expense card with AI Bobbin]]

Tapping the entry will open the AI Expense Review panel, where it shows the suggested changes created by our AI, and asks if you would like to make the changes. Tap "Yes".
[[File:EXPENSE 6.jpg|center|thumb|AI Expense Review]]

You should now see your fully filled-out expense. Tap "Done" to finalise the changes.

=== EventR Coordinator Hub ===
In EventR Coordinator Hub, you have access to more powerful AI tools, as long as you are Standard plan or higher. You have access to the AI Inbox, which allows you to send emails containing itinerary-relevant documents to a provided '''eventr-bookings''' email , view AI-suggested itinerary items created based on those documents, and add them seamlessly to your itinerary.

To access eventR AI Inbox go to the coordinator left side and click on '''AI Inbox'''.This opens the Booking AI page seen below.

=== Forward Your Bookings ===
To get started, click the "Forward Your Bookings" button on the top right.
[[File:Eventr-ai-forward.png|alt=Picture showing the AI Inbox, and where on the inbox the 'Forward Your Bookings' button can be found.|center|thumb|935x935px|You can also find this button on other pages, specifically those that allow you to view or add new itinerary items.]]
Ensure you have the correct itinerary selected. Copy the eventr-booking email address shown.Open your mail box and send or forward your bookings to the copies email address. Note that the supported file types in email attachments are:

* PDF
* XLS/XLSX
* DOC/DOX
* PPTX/PPT
* CSV
* TXT
* HTML
* XML
* EML
* JPG
* PNG
* BMP

[[File:Eventr-wiki-ai-copy-email.png|alt=Image showing the Forward Your Bookings popup.|center|thumb|707x707px|Make sure the correct itinerary is selected before copying the email address, as each address is unique to each itinerary.]]
Head back to the coordinator. A red dot on the Inbox AI icon on the sidebar indicated there is an unread email on the Booking AI page.

Go to Booking AI page.The ''Inbox tab'' displays all emails sent or forwarded to be reviewed for your itinerary.Inbox emails have status indicated by dots:

* 🟡 Pending
* 🟢 Successfully Completed
* 🔴 Has filed or 30 min time out.

Archive tab displayed archived emails.

=== Add booking to the itinerary ===
Each email has a summary displayed on hoovering on the email subject for successfully completed emails.Clicking on the subject also opens a summary overlay.In addition a successfully completed email will have number of booking counter and a downward chevron that displays a list of found bookings.
[[File:Screenshot 2026-05-29 at 09.58.02.png|center|thumb|736x736px|image indicating booking AI email booking counter and summary on hovering the email subject]]
[[File:Email with more info2.png|alt=booking create button|center|thumb|749x749px|Image showing email itinerary, email name and create button to add the booking to the itinerary]]
[[File:Eventr-wiki-ai-inbox2.png|alt=An image showing a new email and itinerary item in the AI Inbox.|center|thumb|752x752px|You can use the checkboxes on the left of emails or their section items to perform deletion or archive operations on multiple items at once.]]
Click the "+" button on any suggested itinerary item to add it to your itinerary. Make sure to double-check all the information is correct, and make any edits needed. Then, click "Save".
[[File:Eventr-wiki-ai-item-save.png|alt=An image showing a filled-out itinerary item from the AI Inbox.|center|thumb|706x706px]]