EventR Wiki - User contributions [en]

Calendar Syncing

2026-07-14T15:29:43Z

Kaylanp: Added info about deep links, and some supporting phrases elsewhere

[[File:Calendar.png|thumb|Calendar|312x312px]]
EventR allows you to synchronise all the activities in an itinerary to your device's local calendar. This toggle can be found in the "Notifications, Calendar & Widgets" screen, under the Summary page. It is entitled 'Calendar Sync'. This allows you to use other tools with your itinerary information, integrating with your existing device calendar workflow.

You can filter the sections, [[Activity Category Tags|categories]], and [[Activity visibility levels|public]] items.

We create a specific EventR Calendar as opposed to merging it with an existing personal one, so depending on your settings you may need to enable it to see it. It will begin with "EventR - ".

For this feature to work, you must enable calendar access permissions to EventR in your device settings.

On Android, you'll need to enable a non-Google account (in your Calendar App, Settings, Manage accounts) before the calendars will be visible in the normal user-interface.

== Steps to exporting your calendar ==

=== Exporting iCloud calendar ===
[[File:ICloud calendars showing Eventr Calendar.png|thumb|iCloud calendars showing Eventr Calendar.]]

==== With an Apple Mac (recommended): ====

# Go to a Mac, open the Calendar app.
# Click on "EventR - " calendar.
# Go to <code>File</code> -> <code>Export</code> -> <code>Export</code>, and save the [[wikipedia:ICalendar|ics]] file.

[[File:Steps to make a public calendar on icloud.png|thumb|279x279px|Steps to make a public calendar on icloud.com]]
'''Without an Apple Mac:'''

# In a web browser, go to [https://www.icloud.com/calendar/ icloud.com/calendar].
# Hover the cursor over the calendar, and click the "profile" icon.
# Enable "Public Calendar" (disabling after these steps is recommended).
# Copy the link shown, paste into the URL of a new tab and replace <code>webcal</code> with <code>http</code> .
# Hit enter and it will attempt to download the [[wikipedia:ICalendar|ics]] file.

=== Exporting Google calendar ===
Eventr Calendars only exist on the device to which it's been synced, so you need to export using a third-party app such as [https://play.google.com/store/apps/details?id=com.icalparse.free&hl=en_GB&pli=1 this].

== The Calendar Entry ==
[[File:Example Calendar Entry.png|thumb|Calendar entry in a device's calendar app]]
The calendar entries for each itinerary event will be included in the EventR calendar added to your device. Date, time and location data transfers across (if included), alongside supporting information, such as the entry's associated itinerary name. A 'deep-link' is also provided - unique to each calendar entry - which if tapped will take you straight inside EventR Team to the activity in question, allowing precise navigation between your device's calendar app and EventR team.
[[Category:Feature]]

File:Example Calendar Entry.png

2026-07-14T15:22:33Z

Kaylanp:

Example Calendar Entry in device calendar (android?)

Hitech GP

2026-07-14T14:50:12Z

Kaylanp: new cover page

[[File:Hitech New Cover Page.png|thumb|593x593px]]

=== About Hitech GP ===

* [https://www.hitechgp.co.uk/ Hitech Grand Prix] has been at the forefront of single-seater competition, on both the national and world stage. They have a proven track record in FIA Formula 2, FIA Formula 3, GB3 and Formula 4 (British and UAE). They are a winning team, with a reputation for race victories in every championship they compete in.

=== Challenges Faced By Hitech ===

* Complex Itinerary Management: Hitech team consists of dozens of individuals, each with unique travel needs. Coordinating flights, accommodation, transportation, and schedules for various locations, time zones and venues is certainly complex.
* Last-minute Changes: Motorsports is a dynamic environment. Last-minute changes in race schedules, team personnel, or logistics posed a significant challenge. Hitech needed a system that could adapt quickly to real-time changes.
* Cost Management: Managing travel expenses for a large team across multiple international locations can easily get out of hand without strict oversight. Tracking costs across different currencies, vendors, and timeframes was a cumbersome task.
* Communicating: Communing complex itineraries before and during race weekends can be complicated, often done using PDFs and WhatsApp. This requires multiple iterations of a PDF and printed copies. The teams are often in areas with inconsistent signals, making it difficult to see what they are doing. WhatsApp groups often include everybody travelling, not just the people that require the information.

=== The EventR Solution ===

* '''Centralised Logistics Platform:''' EventR provided Hitech with a single, centralised platform [[EventR Enterprise Coordinator Hub Guide|(the EventR Coordinator Hub]]) that handled all travel logistics from start to finish. By controlling the flights, hotels, and local transport through one intuitive dashboard, the team’s logistics manager can oversee every aspect of travel planning without needing multiple tools or services.
* '''Flexible Itinerary Updates:''' One of EventR’s standout features is its ability to handle last-minute changes seamlessly. In the fast-paced world of motorsports, race schedules and team requirements are subject to frequent changes. With EventR, Hitech can quickly adjust travel plans without disrupting the entire schedule. With the press of a button the app is updated for the entire team and this update can be easily communicated using EventR inbuilt [[chat]].
* '''Cost Optimization/Budgeting Tools:''' EventR’s built-in [[Costing and Budgeting|cost]] tracking allows Hitech to manage their travel budget effectively. Easily duplicating itineraries enables a comparison between multiple costed plans before deciding on the best one. EventR can export the costs as a spreadsheet for easy integration with accounting systems.
* '''Improved Data Entry:''' EventR has reduced the time required for inputting and updating the information for each race. Copying previous itineraries allows for quickly updating the data. The EventR [[Live Flight Updates|flight]] system allows you to quickly update the flight information.
* '''User Responsibility:''' By having all the information in one place with automatic updates, the team takes responsibility for the information. This allows for fewer mistakes, ensuring team members don't miss flights or their onward transport.
* '''Data-driven Insights:''' Having used EventR for a full season, Hitech can review past trips and gather insights while planning for the next season.
* '''In-Built Chat:''' The inbuilt [[chat]] system allows the team to quickly communicate relevant information to the right people with groups being made for every activity.

=== Testimonial ===
“EventR has been a game-changer for our team. Managing the travel needs of an entire racing crew used to be a logistical nightmare. Data entry for a race weekend used to take me half a day, now it takes half an hour! With EventR, we now have a streamlined process that saves us time, money, and stress. The EventR app is easy to use for the whole team and its offline features means they can get the information they need anywhere, this means no more Sunday phone calls asking what flight they are on! The platform’s ability to adapt to last-minute changes is incredible, and the cost management tools have helped us stay on budget without sacrificing quality. EventR is now an essential part of our race operations.”

- Victoria Haynes (Team Coordinator)
[[Category:Case Studies]]

File:Hitech New Cover Page.png

2026-07-14T14:49:58Z

Kaylanp:

Hitech New Cover Page (Kaylan format spelling fixed)

Dragon Racing 88

2026-07-14T13:45:47Z

Kaylanp: /* Testimonial */

[[File:Dragon Page 1 Corrected.png|thumb|485x485px]]

=== About Dragon Racing 88 ===

* [https://www.dragonracing88.com/ Dragon Racing 88] is the leading Ferrari & AMG-approved GT race team in the Gulf Cooperation Council, housing over 150 drivers in its time, with 20 full time employees. As EventR was initially designed for F1, we are a perfect fit for Dragon Racing and they make use of a broad range of our in-house features to coordinate the complex logistical nature of the racing season.

=== Race Weekend - The Challenge ===

* ≈ 200 Team Members: With close to 200 people requiring coordination across race operations, Dragon Racing needs a system capable of managing large volumes of personnel without sacrificing clarity or control.
* 2 Weeks of Planning: Each race cycle involves roughly two weeks’ worth of planning, meaning schedules, movements, and bookings need to be handled well in advance while still allowing for live adjustments.
* Multiple Sub Teams: Transport arrangements are segmented across four separate teams, requiring clear categorisation and oversight to ensure the right people at the right time are moving through the right channels.
* Customisable Operational Structure: Dragon Racing needs to separate race activity, social activity, travel, accommodation, and staff-specific requirements in a way that’s clear to both organisers and team members.

=== The EventR Solution ===

* '''Booking AI Inbox:''' Dragon Racing uses [[EventR AI Inbox|EventR’s AI Inbox]] to add flights efficiently, with [[Live Flight Updates|live tracking support]] helping the team maintain a reliable, up-to-date view of incoming travel plans. This reduces the administrative burden of manually processing travel details as the AI autofill can take a single input document and convert it into an itinerary feature.
* '''Department and Group Tags:''' By using [[Departments and Groups|department and group tags,]] Dragon Racing is able to bulk-organise personnel according to function and operational role. This makes it easier to assign relevant information at scale, segment communications and maintain structure across a large and varied race operation.
* '''Additional Information Capture:''' EventR’s ability to collect [[Additional Information for Users|additional info]] requests allows Dragon Racing to capture operationally important details such as uniform requirements and other role-specific logistical needs. This ensures that the team has a single source for personal operational details, removing the need to chase information across separate channels.
* '''Accommodation Management:''' Dragon Racing uses EventR to track accommodation allocations and room types, supporting efficient room planning across the team. Competent accommodation management directly affects rest, readiness, and performance. By centralising this information, EventR helps ensure that team members are placed correctly and can focus on race preparation.
* '''Transport Coordination:''' With four transport teams to manage, Dragon Racing uses EventR to keep transportation plans clear and segmented. This allows organisers to coordinate movement more effectively, reducing confusion around transfers and ensuring different groups can follow the right travel plan for their role.
* '''Categorised Activity Planning:''' Dragon Racing groups itinerary items by category to distinguish between track activity, social events, travel and operational movements. This creats a cleaner experience for users and makes complex itineraries easier to follow, helping team members understand exactly what’s relevant to them at each stage of the race programme.

=== Testimonial ===
“While we are still discovering new ways to maximise the platform and leverage its full capabilities, the app has already become an invaluable tool across our business. From race programmes and client hospitality to lifestyle events, it has significantly improved the way we communicate with our team members and manage event information. We have also been particularly impressed by your team's responsiveness. The speed with which you have implemented updates and refinements based on our feedback has made a real difference and has helped tailor the platform to our specific operational requirements. As a reflection of our confidence in Event R, we have proudly carried the Event R branding on our GT3 race cars competing in Europe, as well as on our Ferrari Challenge cars here in the Middle East. We have also found ourselves regularly recommending the platform to fellow teams, organisers, and industry partners who are looking for a professional and reliable event management solution. Congratulations on what you have built so far, and thank you for being such a valued partner to Dragon Racing.”

- Jake Carlin (Dragon Racing 88 Business Development)

Dragon Racing 88

2026-07-14T13:41:26Z

Kaylanp: Added testimonial

Dragon Racing 88

2026-07-14T13:20:57Z

Kaylanp: image change

File:Dragon Page 1 Corrected.png

2026-07-14T13:20:44Z

Kaylanp:

Dragon_Page_1_Corrected

Chicago Performance & Tuning

2026-07-13T13:04:10Z

Kaylanp: Changed from image to text. FORMATTING MAY BE INCONSISTENT

[[File:CPT Page 1.png|thumb|484x484px]]

=== About Chicago Performance and Tuning ===

* Chicago Performance and Tuning Co. (CPT) is a U.S.-based motorsport operation combining professional GT racing, customer support, and a wider performance and tuning business. Unlike a race team focused only on on-track delivery, CPT’s event operations span both competitive race-weekend execution and the broader logistical demands of supporting a high-performance automotive programme. Across major race events, CPT used EventR to coordinate travel, accommodation, transport, and detailed event schedules for a 22-person team in a fast-moving motorsport environment.

=== Motorsport Logistics - The Challenge ===

* 22 Team Members: With a 22-strong team attending race events, CPT needed a reliable way to keep personnel aligned across travel, accommodation, transport, and on-site activity to avoid operational friction.
* 10+ Staggered Flights: Team members were flying in from around the globe to race events, resulting in staggered departure times, multiple airports and multiple airfares associated with the one event.
* Multiple Transport and Rooming Plans: Alongside flights, CPT needed to manage hotel room information for each guest and allocate team members to local transports. Competency here was essential for smooth team movement.
* Complex Activity Categories: Race weekends involved a mix of track events, logistics, scrutineering, and key driver commitments, each with different attendees and timings. CPT needed a structured way to separate these activity types while still keeping everyone on a single, coherent event plan.

=== The EventR Solution ===

* '''Flight Tracking and Expense Logging:''' CPT used EventR to [[Live Flight Updates|track 10+ team flights]], giving organisers a centralised view of inbound and outbound travel across the race crew. By also logging the [[Costing and Budgeting|expenses]] attached to plane tickets, EventR helped combine travel coordination with cost visibility, reducing the need to manage logistics and spending in separate systems.
* '''Accommodation Management:''' EventR was used to [[Hotel Booker|log hotel bookings]] and [[Rooming Lists|room information]] for each guest, giving CPT a clear overview of where everyone was staying. This reduced confusion around accommodation assignments and helped ensure the team had the right rooming plan in place ahead of each event.
* '''Transport Allocation:''' To manage local movement, CPT used EventR to assign team members to either a minivan or car. This gave the team a simple and structured way to communicate vehicle plans, helping people understand their transport arrangements as part of the wider race itinerary.
* '''Categorised Activity Planning:''' CPT organised its schedule in EventR by categorising activities into areas such as track events, logistics, scrutineering and important driver events. This made busy race programmes much easier to follow, allowing team members to focus on the parts of the schedule most relevant to their role.
* '''Detailed Schedule and Team Structuring:''' Each activity in EventR included the relevant date, time, location, and attendees, ensuring that operational detail was captured clearly and consistently. CPT also used [[Departments and Groups|group]] tags to structure the 22-person team more effectively, making it easier to organise communications and keep different parts of the operation aligned.

=== Testimonial ===
‘We’ve used the free app version of EventR to manage our team’s logistics for quite a while. The impact it had on the team was immense - going from multiple documents for every event, to an app made everything so much easier. It’s easier for the team to digest, prevents them for looking at outdated info, and much easier to manage and track all the information from a management perspective - especially changes. As our team has grown, so have our needs, and we really felt we were stretching the free app version. Now swapping to Enterprise and having all the capability, as well as the support from the EventR team, we’ve finally got a proper grip on our team logistics and are very excited to continue to grow and utilize EventR. I would genuinely recommend it to anyone managing events or team logistics in a heartbeat.”

- Chris Lester (Team Sporting & Operations Director)

Hitech GP

2026-07-13T12:55:43Z

Kaylanp: adding links

[[File:HiTech Page 1.png|thumb|468x468px]]

=== About HiTech GP ===

* HiTech Grand Prix has been at the forefront of single-seater competition, on both the national and world stage. THey have a proven track record in FIA Formula 2, FIA Formula 3, GB3 and Formula 4 (British and UAE). They are a winning team, with a reputation for race victories in eveery championship they compete in.

=== Challenges Faced By HiTech ===

* Complex Itinerary Management: HiTech team consists of dozens of individuals, each with unique travel needs. Coordinating flights, accommodation, transportation, and schedules for various locations, time zones and venues is certainly complex.
* Last-minute Changes: Motorsports is a dynamic environment. Last-minute changes in race schedules, team personnel, or logistics posed a significant challenge. HiTech needed a system that could adapt quickly to real-time changes.
* Cost Management: Managing travel expenses for a large team across multiple international locations can easily get out of hand without strict oversight. Tracking costs across different currencies, vendors, and timeframes was a cumbersome task.
* Communicating: Communing complex itineraries before and during race weekends can be complicated, often done using PDFs and WhatsApp. This requires multiple iterations of a PDF and printed copies. The teams are often in areas with inconsistent signals, making it difficult to see what they are doing. WhatsApp groups often include everybody travelling, not just the people that require the information.

=== The EventR Solution ===

* '''Centralised Logistics Platform:''' EventR provided Hitech with a single, centralised platform [[EventR Enterprise Coordinator Hub Guide|(the EventR Coordinator Hub]]) that handled all travel logistics from start to finish. By controlling the flights, hotels, and local transport through one intuitive dashboard, the team’s logistics manager can oversee every aspect of travel planning without needing multiple tools or services.
* '''Flexible Itinerary Updates:''' One of EventR’s standout features is its ability to handle last-minute changes seamlessly. In the fast-paced world of motorsports, race schedules and team requirements are subject to frequent changes. With EventR, Hitech can quickly adjust travel plans without disrupting the entire schedule. With the press of a button the app is updated for the entire team and this update can be easily communicated using EventR inbuilt [[chat]].
* '''Cost Optimization/Budgeting Tools:''' EventR’s built-in [[Costing and Budgeting|cost]] tracking allows Hitech to manage their travel budget effectively. Easily duplicating itineraries enables a comparison between multiple costed plans before deciding on the best one. EventR can export the costs as a spreadsheet for easy integration with accounting systems.
* '''Improved Data Entry:''' EventR has reduced the time required for inputting and updating the information for each race. Copying previous itineraries allows for quickly updating the data. The EventR [[Live Flight Updates|flight]] system allows you to quickly update the flight information.
* '''User Responsibility:''' By having all the information in one place with automatic updates, the team takes responsibility for the information. This allows for fewer mistakes, ensuring team members don't miss flights or their onward transport.
* '''Data-driven Insights:''' Having used EventR for a full season, HiTech can review past trips and gather insights while planning for the next season.
* '''In-Built Chat:''' The inbuilt [[chat]] system allows the team to quickly communicate relevant information to the right people with groups being made for every activity.

=== Testimonial ===
“EventR has been a game-changer for our team. Managing the travel needs of an entire racing crew used to be a logistical nightmare. Data entry for a race weekend used to take me half a day, now it takes half an hour! With EventR, we now have a streamlined process that saves us time, money, and stress. The EventR app is easy to use for the whole team and its offline features means they can get the information they need anywhere, this means no more Sunday phone calls asking what flight they are on! The platform’s ability to adapt to last-minute changes is incredible, and the cost management tools have helped us stay on budget without sacrificing quality. EventR is now an essential part of our race operations.”

- Victoria Haynes (Team Coordinator)

Hitech GP

2026-07-13T12:53:20Z

Kaylanp: Changed from image to text. FORMATTING MAY BE INCONSISTENT

[[File:HiTech Page 1.png|thumb|468x468px]]

=== About HiTech GP ===

* HiTech Grand Prix has been at the forefront of single-seater competition, on both the national and world stage. THey have a proven track record in FIA Formula 2, FIA Formula 3, GB3 and Formula 4 (British and UAE). They are a winning team, with a reputation for race victories in eveery championship they compete in.

=== Challenges Faced By HiTech ===

* Complex Itinerary Management: HiTech team consists of dozens of individuals, each with unique travel needs. Coordinating flights, accommodation, transportation, and schedules for various locations, time zones and venues is certainly complex.
* Last-minute Changes: Motorsports is a dynamic environment. Last-minute changes in race schedules, team personnel, or logistics posed a significant challenge. HiTech needed a system that could adapt quickly to real-time changes.
* Cost Management: Managing travel expenses for a large team across multiple international locations can easily get out of hand without strict oversight. Tracking costs across different currencies, vendors, and timeframes was a cumbersome task.
* Communicating: Communing complex itineraries before and during race weekends can be complicated, often done using PDFs and WhatsApp. This requires multiple iterations of a PDF and printed copies. The teams are often in areas with inconsistent signals, making it difficult to see what they are doing. WhatsApp groups often include everybody travelling, not just the people that require the information.

=== The EventR Solution ===

* '''Centralised Logistics Platform:''' EventR provided Hitech with a single, centralised platform (the EventR Coordinator Hub) that handled all travel logistics from start to finish. By controlling the flights, hotels, and local transport through one intuitive dashboard, the team’s logistics manager can oversee every aspect of travel planning without needing multiple tools or services.
* '''Flexible Itinerary Updates:''' One of EventR’s standout features is its ability to handle last-minute changes seamlessly. In the fast-paced world of motorsports, race schedules and team requirements are subject to frequent changes. With EventR, Hitech can quickly adjust travel plans without disrupting the entire schedule. With the press of a button the app is updated for the entire team and this update can be easily communicated using EventR inbuilt chat.
* '''Cost Optimization/Budgeting Tools:''' EventR’s built-in cost tracking allows Hitech to manage their travel budget effectively. Easily duplicating itineraries enables a comparison between multiple costed plans before deciding on the best one. EventR can export the costs as a spreadsheet for easy integration with accounting systems.
* '''Improved Data Entry:''' EventR has reduced the time required for inputting and updating the information for each race. Copying previous itineraries allows for quickly updating the data. The EventR flight system allows you to quickly update the flight information.
* '''User Responsibility:''' By having all the information in one place with automatic updates, the team takes responsibility for the information. This allows for fewer mistakes, ensuring team members don't miss flights or their onward transport.
* '''Data-driven Insights:''' Having used EventR for a full season, HiTech can review past trips and gather insights while planning for the next season.
* '''In-Built Chat:''' The inbuilt chat system allows the team to quickly communicate relevant information to the right people with groups being made for every activity.

=== Testimonial ===
“EventR has been a game-changer for our team. Managing the travel needs of an entire racing crew used to be a logistical nightmare. Data entry for a race weekend used to take me half a day, now it takes half an hour! With EventR, we now have a streamlined process that saves us time, money, and stress. The EventR app is easy to use for the whole team and its offline features means they can get the information they need anywhere, this means no more Sunday phone calls asking what flight they are on! The platform’s ability to adapt to last-minute changes is incredible, and the cost management tools have helped us stay on budget without sacrificing quality. EventR is now an essential part of our race operations.”

- Victoria Haynes (Team Coordinator)

Dragon Racing 88

2026-07-13T12:35:28Z

Kaylanp: Changed from image to text. FORMATTING MAY BE INCONSISTENT

[[File:Dragon Page 1.png|thumb|485x485px]]

=== About Dragon 88 Racing ===

* Dragon Racing 88 is the leading Ferrari & AMG-approved GT race team in the Gulf Cooperation Council, housing over 150 drivers in its time, with 20 full time employees. As EventR was initially designed for F1, we are a perfect fit for Dragon Racing and they make use of a broad range of our in-house features to coordinate the complex logistical nature of the racing season.

=== Race Weekend - The Challenge ===

* ≈ 200 Team Members: With close to 200 people requiring coordination across race operations, Dragon Racing needs a system capable of managing large volumes of personnel without sacrificing clarity or control.
* 2 Weeks of Planning: Each race cycle involves roughly two weeks’ worth of planning, meaning schedules, movements, and bookings need to be handled well in advance while still allowing for live adjustments.
* Multiple Sub Teams: Transport arrangements are segmented across four separate teams, requiring clear categorisation and oversight to ensure the right people at the right time are moving through the right channels.
* Customisable Operational Structure: Dragon Racing needs to separate race activity, social activity, travel, accommodation, and staff-specific requirements in a way that’s clear to both organisers and team members.

=== The EventR Solution ===

* '''Booking AI Inbox:''' Dragon Racing uses [[EventR AI Inbox|EventR’s AI Inbox]] to add flights efficiently, with [[Live Flight Updates|live tracking support]] helping the team maintain a reliable, up-to-date view of incoming travel plans. This reduces the administrative burden of manually processing travel details as the AI autofill can take a single input document and convert it into an itinerary feature.
* '''Department and Group Tags:''' By using [[Departments and Groups|department and group tags,]] Dragon Racing is able to bulk-organise personnel according to function and operational role. This makes it easier to assign relevant information at scale, segment communications and maintain structure across a large and varied race operation.
* '''Additional Information Capture:''' EventR’s ability to collect [[Additional Information for Users|additional info]] requests allows Dragon Racing to capture operationally important details such as uniform requirements and other role-specific logistical needs. This ensures that the team has a single source for personal operational details, removing the need to chase information across separate channels.
* '''Accommodation Management:''' Dragon Racing uses EventR to track accommodation allocations and room types, supporting efficient room planning across the team. Competent accommodation management directly affects rest, readiness, and performance. By centralising this information, EventR helps ensure that team members are placed correctly and can focus on race preparation.
* '''Transport Coordination:''' With four transport teams to manage, Dragon Racing uses EventR to keep transportation plans clear and segmented. This allows organisers to coordinate movement more effectively, reducing confusion around transfers and ensuring different groups can follow the right travel plan for their role.
* '''Categorised Activity Planning:''' Dragon Racing groups itinerary items by category to distinguish between track activity, social events, travel and operational movements. This creats a cleaner experience for users and makes complex itineraries easier to follow, helping team members understand exactly what’s relevant to them at each stage of the race programme.

Walking With The Wounded - The Cumbrian Challenge

2026-07-13T12:28:05Z

Kaylanp: Changed from image to text. FORMATTING MAY BE INCONSISTENT

[[File:WWTW Page 1.png|thumb|409x409px]]

=== About 'Walking With The Wounded' ===

* Walking with the wounded is a charity that supports veterans by offering support programmes in areas such as mental health, employment and wraparound care. Their organised events provide people with the opportunity to raise money for those who served by pushing themselves through fun and empowering physical challenges.
* The ‘Cumbrian Challenge’ is their annual flagship fundraiser involving sponsored hikes across the British Pennines.

=== The Cumbrian Challenge - A Logistical Feat ===

* ≈ 1000 Participants: With almost 1000 participants joining the hikes, a clean and competent event management system was required to simplify communication to attendees.
* 225 Squads: The attendees were participating in 225 squads, so communication between squad members needed to be faciliated, alongside logistical manipulation of hundreds of pods of people.
* 3 Routes: With 3 simultaneous routes running a range of distances from 12-27 km, bulk editing was required to cater the app experience to each participant.
* Customisable Experience: Individual squads needed the freedom to customise their event experience, whether that be their transport to the venue, or personal pace through the hike, whilst adhering to a governing itinerary from the organisers.

=== The EventR Solution ===

* '''Public Itineraries:''' [[Public Itineraries]] were used to allow squads to join onto a pre-written itinerary in EventR Team, and view their schedule and supplementary event information in a clear layout. This removed the need to print event brochures, or bulk email numerous PDFs to teams.
* '''Squad Customisation:''' The squads were then left to use EventR’s remaining features as they wished, providing participants with a flexible and capable interface which they could tailor to their specific needs. By utilising the hybrid combination of public and private itinerary items, the organisers could convey necessary logistical information whilst leaving squads with the independence to manage themselves.
* '''Activity Timetabling:''' Activity Timetabling proved crucial in delivering all the information necessary to map out the route and directions to squads, breaking routes as long as 27km into much more manageable steps, ensuring the event remained accessible and fun for all participants.

Main Page

2026-07-13T07:53:14Z

Kaylanp: No more africell

[[File:EventR Square Logo Only - Light.png|right|135x135px]]

=== Welcome to the EventR Wiki! ===

==== ''"Helping People Do a Thing"'' ====

EventR is an itinerary management app used to make the stress and difficulty of event planning simpler and easier. It's available on [https://apps.apple.com/gb/app/eventr-team/id6466819926 iOS] and [https://play.google.com/store/search?q=eventr&c=apps Android].

This wiki is a knowledge base for everything EventR. Here, you'll find guides on how to get started with setting up your team, how to create itineraries, how to create section items and manage expenses, and more. However we realise that EventR is a tool used to solve real-world problems, so we also want to encompass some of the interesting stuff people do with EventR. If you are interested in editing this wiki and helping us curate it, please email [Mailto:eventr-admin@softpauer.com eventr-admin@softpauer.com].

== Guides ==
New to EventR? These are the best places to get started:

==== - [[Getting Started Guide]] ====

==== - [[EventR Team Guide]] ====

==== - [[EventR Enterprise Coordinator Hub Guide]] ====

==== - [[EventR Expense Guide]] ====

== Use Cases ==

=== User Stories ===
- [[Walking With The Wounded - The Cumbrian Challenge|Walking With The Wounded]]

- [[Dragon 88 Racing]]

- [[HiTech GP]]

- [[Chicago Performance & Tuning]]

=== General Use Cases ===
- [[Racing Team Coordinator]]

- [[Finance Director]]

- [[Logistics Coordinator]]

- [[Travel Manager]]

=== 'MICE' Use Cases ===
- [[Meeting organiser]]

- [[Incentive Travel Organiser]]

- [[Conference Organister|Conference Organiser]]

- [[Event Organiser]]

== Further reading: ==
- [[Interesting Use Cases]]

- [[Video Tutorials]]

- [[EventR AI]]

- [[Feature list]]

- [[Releases]]

== EventR Media ==
{| class="wikitable"
|+
!Title
!Use
!Owner
|-
|[[Media Pack]]
|3rd Party assets for print / promotion / exhiibions etc, single graphics
can be supplied, or the Full Press Pack can be sent to Supplier etc
|GFX
|-
|[[Style Guide]]
|Internal Style guide containing colours / fonts etc, once complete will
be avalible as part of press pack
|GFX
|-
|[[Bobbins]]
|Meet the Bobbins
|GFX
|}

Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.

If you would like to discuss EventR with us, please use our [https://g.softpauer.com/contact-us/ contact form]

Enjoy EventR!

Africell

2026-07-10T15:13:24Z

Kaylanp: Added Africell Whitepaper

File:Africell Page 4.png

2026-07-10T15:12:46Z

Kaylanp:

Africell_Page_4

File:Africell Page 3.png

2026-07-10T15:12:15Z

Kaylanp:

Africell_Page_3

File:Africell Page 2.png

2026-07-10T15:11:47Z

Kaylanp:

Africell_Page_2

File:Africell Page 1.png

2026-07-10T15:11:22Z

Kaylanp:

Africell_Page_1

Main Page

2026-07-10T15:10:59Z

Kaylanp: /* User Stories */

[[File:EventR Square Logo Only - Light.png|right|135x135px]]

=== Welcome to the EventR Wiki! ===

==== ''"Helping People Do a Thing"'' ====

EventR is an itinerary management app used to make the stress and difficulty of event planning simpler and easier. It's available on [https://apps.apple.com/gb/app/eventr-team/id6466819926 iOS] and [https://play.google.com/store/search?q=eventr&c=apps Android].

This wiki is a knowledge base for everything EventR. Here, you'll find guides on how to get started with setting up your team, how to create itineraries, how to create section items and manage expenses, and more. However we realise that EventR is a tool used to solve real-world problems, so we also want to encompass some of the interesting stuff people do with EventR. If you are interested in editing this wiki and helping us curate it, please email [Mailto:eventr-admin@softpauer.com eventr-admin@softpauer.com].

== Guides ==
New to EventR? These are the best places to get started:

==== - [[Getting Started Guide]] ====

==== - [[EventR Team Guide]] ====

==== - [[EventR Enterprise Coordinator Hub Guide]] ====

==== - [[EventR Expense Guide]] ====

== Use Cases ==

=== User Stories ===
- [[Walking With The Wounded - The Cumbrian Challenge|Walking With The Wounded]]

- [[Dragon 88 Racing]]

- [[HiTech GP]]

- [[Chicago Performance & Tuning]]

- [[Africell]]

=== General Use Cases ===
- [[Racing Team Coordinator]]

- [[Finance Director]]

- [[Logistics Coordinator]]

- [[Travel Manager]]

=== 'MICE' Use Cases ===
- [[Meeting organiser]]

- [[Incentive Travel Organiser]]

- [[Conference Organister|Conference Organiser]]

- [[Event Organiser]]

== Further reading: ==
- [[Interesting Use Cases]]

- [[Video Tutorials]]

- [[EventR AI]]

- [[Feature list]]

- [[Releases]]

== EventR Media ==
{| class="wikitable"
|+
!Title
!Use
!Owner
|-
|[[Media Pack]]
|3rd Party assets for print / promotion / exhiibions etc, single graphics
can be supplied, or the Full Press Pack can be sent to Supplier etc
|GFX
|-
|[[Style Guide]]
|Internal Style guide containing colours / fonts etc, once complete will
be avalible as part of press pack
|GFX
|-
|[[Bobbins]]
|Meet the Bobbins
|GFX
|}

Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.

If you would like to discuss EventR with us, please use our [https://g.softpauer.com/contact-us/ contact form]

Enjoy EventR!

Chicago Performance & Tuning

2026-07-10T14:33:29Z

Kaylanp: Canva Case Study of CPT migrated to Wiki. About to link from website

File:CPT Page 6.png

2026-07-10T14:32:53Z

Kaylanp:

CPT_Page_6

File:CPT Page 5.png

2026-07-10T14:32:30Z

Kaylanp:

CPT_Page_5

File:CPT Page 4.png

2026-07-10T14:32:02Z

Kaylanp:

CPT_Page_4

File:CPT Page 3.png

2026-07-10T14:31:36Z

Kaylanp:

CPT_Page_3

File:CPT Page 2.png

2026-07-10T14:31:07Z

Kaylanp:

CPT_Page_2

File:CPT Page 1.png

2026-07-10T14:30:39Z

Kaylanp:

CPT_Page_1

Main Page

2026-07-10T14:30:12Z

Kaylanp: Adding CPT Page

Main Page

2026-07-10T10:39:26Z

Kaylanp: Restructure use cases

[[File:EventR Square Logo Only - Light.png|right|135x135px]]

=== Welcome to the EventR Wiki! ===

==== ''"Helping People Do a Thing"'' ====

EventR is an itinerary management app used to make the stress and difficulty of event planning simpler and easier. It's available on [https://apps.apple.com/gb/app/eventr-team/id6466819926 iOS] and [https://play.google.com/store/search?q=eventr&c=apps Android].

This wiki is a knowledge base for everything EventR. Here, you'll find guides on how to get started with setting up your team, how to create itineraries, how to create section items and manage expenses, and more. However we realise that EventR is a tool used to solve real-world problems, so we also want to encompass some of the interesting stuff people do with EventR. If you are interested in editing this wiki and helping us curate it, please email [Mailto:eventr-admin@softpauer.com eventr-admin@softpauer.com].

== Guides ==
New to EventR? These are the best places to get started:

==== - [[Getting Started Guide]] ====

==== - [[EventR Team Guide]] ====

==== - [[EventR Enterprise Coordinator Hub Guide]] ====

==== - [[EventR Expense Guide]] ====

== Use Cases ==

=== User Stories ===
- [[Walking With The Wounded - The Cumbrian Challenge|Walking With The Wounded]]

- [[Dragon 88 Racing]]

- [[HiTech GP]]

=== General Use Cases ===
- [[Racing Team Coordinator]]

- [[Finance Director]]

- [[Logistics Coordinator]]

- [[Travel Manager]]

=== 'MICE' Use Cases ===
- [[Meeting organiser]]

- [[Incentive Travel Organiser]]

- [[Conference Organister|Conference Organiser]]

- [[Event Organiser]]

== Further reading: ==
- [[Interesting Use Cases]]

- [[Video Tutorials]]

- [[EventR AI]]

- [[Feature list]]

- [[Releases]]

== EventR Media ==
{| class="wikitable"
|+
!Title
!Use
!Owner
|-
|[[Media Pack]]
|3rd Party assets for print / promotion / exhiibions etc, single graphics
can be supplied, or the Full Press Pack can be sent to Supplier etc
|GFX
|-
|[[Style Guide]]
|Internal Style guide containing colours / fonts etc, once complete will
be avalible as part of press pack
|GFX
|-
|[[Bobbins]]
|Meet the Bobbins
|GFX
|}

Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.

If you would like to discuss EventR with us, please use our [https://g.softpauer.com/contact-us/ contact form]

Enjoy EventR!

Main Page

2026-07-10T10:37:01Z

Kaylanp: /* User Stories */

[[File:EventR Square Logo Only - Light.png|right|135x135px]]

=== Welcome to the EventR Wiki! ===

==== ''"Helping People Do a Thing"'' ====

EventR is an itinerary management app used to make the stress and difficulty of event planning simpler and easier. It's available on [https://apps.apple.com/gb/app/eventr-team/id6466819926 iOS] and [https://play.google.com/store/search?q=eventr&c=apps Android].

This wiki is a knowledge base for everything EventR. Here, you'll find guides on how to get started with setting up your team, how to create itineraries, how to create section items and manage expenses, and more. However we realise that EventR is a tool used to solve real-world problems, so we also want to encompass some of the interesting stuff people do with EventR. If you are interested in editing this wiki and helping us curate it, please email [Mailto:eventr-admin@softpauer.com eventr-admin@softpauer.com].

== Guides ==
New to EventR? These are the best places to get started:

==== - [[Getting Started Guide]] ====

==== - [[EventR Team Guide]] ====

==== - [[EventR Enterprise Coordinator Hub Guide]] ====

==== - [[EventR Expense Guide]] ====

== User Stories ==
- [[Walking With The Wounded - The Cumbrian Challenge]]

- [[Dragon 88 Racing]]

- [[HiTech GP]]

- [[Racing Team Coordinator]]

- [[Finance Director]]

- [[Logistics Coordinator]]

- [[Travel Manager]]

=== MICE ===
- [[Meeting organiser]]

- [[Incentive Travel Organiser]]

- [[Conference Organister|Conference Organiser]]

- [[Event Organiser]]

==== Further reading: ====
- [[Interesting Use Cases]]

- [[Video Tutorials]]

- [[EventR AI]]

- [[Feature list]]

- [[Releases]]

== EventR Media ==
{| class="wikitable"
|+
!Title
!Use
!Owner
|-
|[[Media Pack]]
|3rd Party assets for print / promotion / exhiibions etc, single graphics
can be supplied, or the Full Press Pack can be sent to Supplier etc
|GFX
|-
|[[Style Guide]]
|Internal Style guide containing colours / fonts etc, once complete will
be avalible as part of press pack
|GFX
|-
|[[Bobbins]]
|Meet the Bobbins
|GFX
|}

Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.

If you would like to discuss EventR with us, please use our [https://g.softpauer.com/contact-us/ contact form]

Enjoy EventR!

Hitech GP

2026-07-10T09:16:18Z

Kaylanp: HiTech Case Study Added

File:HiTech Page 7.png

2026-07-10T09:15:48Z

Kaylanp:

HiTech_Page_7

File:HiTech Page 6.png

2026-07-10T09:14:56Z

Kaylanp:

HiTech_Page_6

File:HiTech Page 5.png

2026-07-10T09:14:23Z

Kaylanp:

HiTech_Page_5

File:HiTech Page 4.png

2026-07-10T09:13:50Z

Kaylanp:

HiTech_Page_4

Hitech GP

2026-07-10T09:13:05Z

Kaylanp: not done

File:HiTech Page 3.png

2026-07-10T09:11:08Z

Kaylanp:

HiTech_Page_3

File:HiTech Page 2.png

2026-07-10T09:10:34Z

Kaylanp:

HiTech_Page_2

File:HiTech Page 1.png

2026-07-10T09:09:57Z

Kaylanp:

HiTech_Page_1

File:Hitech casestudy-compressed .pdf

2026-07-10T09:06:57Z

Kaylanp:

HiTech Case Study (old)

Main Page

2026-07-10T09:06:14Z

Kaylanp: Adding HiTech

[[File:EventR Square Logo Only - Light.png|right|135x135px]]

=== Welcome to the EventR Wiki! ===

==== ''"Helping People Do a Thing"'' ====

EventR is an itinerary management app used to make the stress and difficulty of event planning simpler and easier. It's available on [https://apps.apple.com/gb/app/eventr-team/id6466819926 iOS] and [https://play.google.com/store/search?q=eventr&c=apps Android].

This wiki is a knowledge base for everything EventR. Here, you'll find guides on how to get started with setting up your team, how to create itineraries, how to create section items and manage expenses, and more. However we realise that EventR is a tool used to solve real-world problems, so we also want to encompass some of the interesting stuff people do with EventR. If you are interested in editing this wiki and helping us curate it, please email [Mailto:eventr-admin@softpauer.com eventr-admin@softpauer.com].

== Guides ==
New to EventR? These are the best places to get started:

==== - [[Getting Started Guide]] ====

==== - [[EventR Team Guide]] ====

==== - [[EventR Enterprise Coordinator Hub Guide]] ====

==== - [[EventR Expense Guide]] ====

== User Stories ==
- [[Racing Team Coordinator]]

- [[Finance Director]]

- [[Logistics Coordinator]]

- [[Travel Manager]]

- [[Walking With The Wounded - The Cumbrian Challenge]]

- [[Dragon 88 Racing]]

- [[HiTech GP]]

=== MICE ===
- [[Meeting organiser]]

- [[Incentive Travel Organiser]]

- [[Conference Organister|Conference Organiser]]

- [[Event Organiser]]

==== Further reading: ====
- [[Interesting Use Cases]]

- [[Video Tutorials]]

- [[EventR AI]]

- [[Feature list]]

- [[Releases]]

== EventR Media ==
{| class="wikitable"
|+
!Title
!Use
!Owner
|-
|[[Media Pack]]
|3rd Party assets for print / promotion / exhiibions etc, single graphics
can be supplied, or the Full Press Pack can be sent to Supplier etc
|GFX
|-
|[[Style Guide]]
|Internal Style guide containing colours / fonts etc, once complete will
be avalible as part of press pack
|GFX
|-
|[[Bobbins]]
|Meet the Bobbins
|GFX
|}

Consult the [https://www.mediawiki.org/wiki/Special:MyLanguage/Help:Contents User's Guide] for information on using the wiki software.

If you would like to discuss EventR with us, please use our [https://g.softpauer.com/contact-us/ contact form]

Enjoy EventR!

Walking With The Wounded - The Cumbrian Challenge

2026-07-10T09:05:03Z

Kaylanp: .

Dragon Racing 88

2026-07-10T08:56:32Z

Kaylanp: size

Walking With The Wounded - The Cumbrian Challenge

2026-07-10T08:55:47Z

Kaylanp: size

Dragon Racing 88

2026-07-10T08:54:57Z

Kaylanp: sizing

Dragon Racing 88

2026-07-10T08:54:08Z

Kaylanp: Added Dragon Case Study

File:Dragon Page 5.png

2026-07-10T08:53:39Z

Kaylanp:

Dragon_Page_5

File:Dragon Page 4.png

2026-07-10T08:53:05Z

Kaylanp:

Dragon_Page_4

File:Dragon Page 3.png

2026-07-10T08:52:32Z

Kaylanp:

Dragon_Page_3

File:Dragon Page 2.png

2026-07-10T08:49:55Z

Kaylanp:

Dragon_Page_2