How to use Transport for car allocation - Revision history

Judym at 14:37, 1 June 2026

2026-06-01T14:37:08Z

← Older revision		Revision as of 14:37, 1 June 2026
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	Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section. Complete rest of the form and add team members as passenger or drivers. Ensure you select a date range the people are expected to be in the vehicle. So if you want "John Smith" in Red car from 18th June to 20th June, create a Transport as below. Please note we've put a pick up and drop off location, but this is entirely optional if you just want to allocate them to the vehicle in general.		Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section. Complete rest of the form and add team members as passenger or drivers. Ensure you select a date range the people are expected to be in the vehicle. So if you want "John Smith" in Red car from 18th June to 20th June, create a Transport as below. Please note we've put a pick up and drop off location, but this is entirely optional if you just want to allocate them to the vehicle in general.
	[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]		[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]
	[[File:~~List of available hire car for allocation~~.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|~~812x812px~~\|Image displaying a list of available hire cars on the transport name input]]		[[File:Screenshot 2026-06-01 at 15.35.45.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|815x815px\|Image displaying a list of available hire cars on the transport name input]]

	=== Viewing Team Member Car Allocation In the EventR Team App ===		=== Viewing Team Member Car Allocation In the EventR Team App ===

Alexp at 14:33, 1 June 2026

2026-06-01T14:33:07Z

Alexp at 14:20, 1 June 2026

2026-06-01T14:20:00Z

← Older revision		Revision as of 14:20, 1 June 2026
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	On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''		On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''

	If you need to put different people in the same car on different days, create a new Transport for those days.		If you need to put different people in the same car on different days, repeat the process to create a new Transport for those days.

Alexp at 14:19, 1 June 2026

2026-06-01T14:19:42Z

← Older revision		Revision as of 14:19, 1 June 2026
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	In the app, a team member can view their allocated car during the event on the home page as a transport card.		In the app, a team member can view their allocated car during the event on the home page as a transport card.
	[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car\|center]]		[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car\|center]]
	On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time.In between days, the card shows ''All Day.''		On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''

			If you need to put different people in the same car on different days, create a new Transport for those days.

Alexp at 14:17, 1 June 2026

2026-06-01T14:17:33Z

← Older revision		Revision as of 14:17, 1 June 2026
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	=== Viewing Team Member Car Allocation In the EventR Team App ===		=== Viewing Team Member Car Allocation In the EventR Team App ===
	In the app, a team member can view their allocated car during the event on the home page as a transport card.		In the app, a team member can view their allocated car during the event on the home page as a transport card.
	[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car]]		[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car\|center]]
	On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time.In between days, the card shows ''All Day.''		On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time.In between days, the card shows ''All Day.''

Alexp at 14:17, 1 June 2026

2026-06-01T14:17:05Z

← Older revision		Revision as of 14:17, 1 June 2026
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	=== Overview ===		=== Overview ===
	Team members can be allocated to hired cars using the ''Transport section'' in the ~~EventT~~ Coordinator Hub.		Team members can be allocated to hired cars using the ''Transport section'' in the EventR Coordinator Hub.

	=== Add a car in the Hire/Rental Car Section ===		=== Add a car in the Hire/Rental Car Section ===

Alexp at 14:16, 1 June 2026

2026-06-01T14:16:48Z

← Older revision		Revision as of 14:16, 1 June 2026
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	== Overview ==		=== Overview ===
	Team members can be allocated to hired cars using the ''Transport section'' in the EventT Coordinator Hub.		Team members can be allocated to hired cars using the ''Transport section'' in the EventT Coordinator Hub.

Alexp at 12:28, 1 June 2026

2026-06-01T12:28:41Z

← Older revision		Revision as of 12:28, 1 June 2026
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	=== Add a car in the Hire/Rental Car Section ===		=== Add a car in the Hire/Rental Car Section ===
	Create a car in the Hire/Rental Car section.Add a driver if needed		Create a car in the Hire/Rental Car section. Add a driver if needed
	[[File:A Hire car with Juan as driver.png\|alt=Sample hire car completed form\|center\|thumb\|750x750px\|A hire car named Red with Juan as a driver]]		[[File:A Hire car with Juan as driver.png\|alt=Sample hire car completed form\|center\|thumb\|750x750px\|A hire car named Red with Juan as a driver]]

Alexp at 12:25, 1 June 2026

2026-06-01T12:25:33Z

← Older revision		Revision as of 12:25, 1 June 2026
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	[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]		[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]

	=== Viewing Team Member Car Allocation In the ~~eventR~~ Team App ===		=== Viewing Team Member Car Allocation In the EventR Team App ===
	In the app, a team member can view their allocated car during the event on the home page as a transport card.		In the app, a team member can view their allocated car during the event on the home page as a transport card.
	[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car]]		[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car]]
	On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time.In between days, the card shows ''All Day.''		On the first day, the transport card shows the team members first P''ick-up'' time and the last day shows team members final ''Drop-off'' time.In between days, the card shows ''All Day.''

Judym: /* Add a transport in the Transport Section */

2026-06-01T12:24:55Z

Add a transport in the Transport Section

← Older revision		Revision as of 12:24, 1 June 2026
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	=== Add a transport in the Transport Section ===		=== Add a transport in the Transport Section ===
	Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section.Complete rest of the form and add ~~teams~~ as passenger or drivers.		Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section.Complete rest of the form and add team members as passenger or drivers.
	[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]		[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]
	[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]		[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]

← Older revision		Revision as of 14:33, 1 June 2026
Line 1:		Line 1:
	=== Overview ===		=== Overview ===
	Team members can be allocated to hired cars using the ''Transport section'' in the EventR Coordinator Hub.		Team members can be allocated to hired cars using the ''Transport section'' in the EventR Coordinator Hub. This process is also know as Vehicle Allocation.

	=== Add a car in the Hire/Rental Car Section ===		=== Add a car in the Hire/Rental Car Section ===
	Create a car in the Hire/Rental Car section. Add a driver if needed		Create a car in the Hire/Rental Car section. Add optionally a driver if needed - this is if a team member is driving the car, and needs information about picking the car up.
	[[File:A Hire car with Juan as driver.png\|alt=Sample hire car completed form\|center\|thumb\|750x750px\|A hire car named Red with Juan as a driver]]		[[File:A Hire car with Juan as driver.png\|alt=Sample hire car completed form\|center\|thumb\|750x750px\|A hire car named Red with Juan as a driver]]


	=== Add a transport in the Transport Section ===		=== Add a transport in the Transport Section ===
	Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section.Complete rest of the form and add team members as passenger or drivers.		Before entering the Transport name, select '''Hire car as the Transport Type.''' This updates the Transport name with a list of available hire cars added in the hire car section. Complete rest of the form and add team members as passenger or drivers. Ensure you select a date range the people are expected to be in the vehicle. So if you want "John Smith" in Red car from 18th June to 20th June, create a Transport as below. Please note we've put a pick up and drop off location, but this is entirely optional if you just want to allocate them to the vehicle in general.
	[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]		[[File:Hire Car option as the Transport Type.png\|alt=Tranport type options\|center\|thumb\|1006x1006px\|Select Hire Car option as the Transport type]]
	[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]		[[File:List of available hire car for allocation.png\|alt=Transport Name as a dropdown with a list of available hire car options\|center\|thumb\|812x812px\|Image displaying a list of available hire cars on the transport name input]]

	=== Viewing Team Member Car Allocation In the EventR Team App ===		=== Viewing Team Member Car Allocation In the EventR Team App ===
	In the app, a team member can view their allocated car during the event on the home page as a transport card.		In the app, a team member can view their allocated car during the event on the home page as a transport card:
	[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car\|center]]		[[File:Team Member located to red car as transport.png\|alt=Transport for hire car allocation\|thumb\|EventR Team App displaying A team member transport as allocated hire car named Red car\|center]]
	On the first day, the transport card shows the team members first P''~~ick~~-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''		On the first day, the transport card shows the team members first ''Pick-up'' time and the last day shows team members final ''Drop-off'' time. In between days, the card shows ''All Day.''

	If you need to put ~~different~~ people in the ~~same~~ car ~~on different days~~, repeat the process to create a new Transport for those days.		If you need to put the same people in the Blue car for June 21st to June 22nd, repeat the process to create a new Transport for those days with the blue car with those people.