Itinerary Section Import Guidelines - Revision history

Judym: /* Overview */

2026-08-13T08:56:36Z

Overview

← Older revision		Revision as of 08:56, 13 August 2026
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	== Overview ==		== Overview ==
	Flights and accommodation/hotels entries can be added to the itinerary by importing a file created from the provided templates.		Flights and accommodation/hotels entries can be added to the itinerary by importing a file created from the provided templates.A successful import creates a new order and a new entry to the itinerary.

	=== Accommodation Import ===		=== Accommodation Import ===

Judym: /* Accommodation Import */

2026-08-13T08:54:39Z

Accommodation Import

← Older revision		Revision as of 08:54, 13 August 2026
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	* If a date or time is not in a valid format, it will default to the current date and time.		* If a date or time is not in a valid format, it will default to the current date and time.
	'''''Hotel Time Zone :''''' The hotel time zone defaults to the itinerary/event time zone.		'''''Hotel Time Zone :''''' The hotel time zone defaults to the itinerary/event time zone.

			'''''Booking Reference :''''' This field is optional.This ensure a guest booking is created for each guest.

	=== Flight Import ===		=== Flight Import ===

Judym at 14:04, 11 August 2026

2026-08-11T14:04:05Z

← Older revision		Revision as of 14:04, 11 August 2026
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	If the guest name or the guest check-out date is missing, a validation dialog will be displayed explaining why the file is invalid.		If the guest name or the guest check-out date is missing, a validation dialog will be displayed explaining why the file is invalid.
			[[File:Screenshot 2026-08-06 at 12.26.41.png\|thumb\|592x592px\|Hotel validation dialogue]]

	==== Accommodation Form Validation ====		==== Accommodation Form Validation ====

Judym at 14:00, 11 August 2026

2026-08-11T14:00:22Z

← Older revision		Revision as of 14:00, 11 August 2026
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	If the uploaded file is invalid, a validation dialog will explain the reason.		If the uploaded file is invalid, a validation dialog will explain the reason.
			[[File:Screenshot 2026-08-11 at 14.57.57.png\|center\|thumb\|864x864px\|Flights validation dialogue]]

Judym at 13:52, 11 August 2026

2026-08-11T13:52:17Z

← Older revision		Revision as of 13:52, 11 August 2026
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	==== Accommodation Form Validation ====		==== Accommodation Form Validation ====
			'''''Hotel Name''''' :This field is optional.If left blank, it defaults to Imported Hotel.

	~~===== Hotel Name =====~~		'''''Check-in / Check-out Dates and Times'':''' These fields are optional.If not provided, they default to the current date and time.

	* This field is optional.If left blank, it defaults to Imported Hotel.

	~~=====~~ Check-in / Check-out Dates and Times ~~=====~~

	* These fields are optional.If not provided, they default to the current date and time.

	~~===== Date and Time Format =====~~

			'''''Date and Time Format'''''
	* The preferred format is DD/MM/YYYY HH:MM.		* The preferred format is DD/MM/YYYY HH:MM.
	* If a date or time is not in a valid format, it will default to the current date and time.		* If a date or time is not in a valid format, it will default to the current date and time.
			'''''Hotel Time Zone :''''' The hotel time zone defaults to the itinerary/event time zone.
	~~=====~~ Hotel Time Zone ~~=====~~

	* The hotel time zone defaults to the itinerary/event time zone.

	=== Flight Import ===		=== Flight Import ===
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	If any of the required information above is missing, the flight order will be created, but the corresponding flight entry will be skipped(not added to the itinerary).		If any of the required information above is missing, the flight order will be created, but the corresponding flight entry will be skipped(not added to the itinerary).

	===== Flight Form Validation =====		==== Flight Form Validation ====
			'''Passengers'''
	~~=====~~ Passengers ~~=====~~

	* A flight entry can be created with passengers assigned.		* A flight entry can be created with passengers assigned.
	* If a passenger is included, they must already be part of the itinerary.		* If a passenger is included, they must already be part of the itinerary.
	* Passenger columns support one passenger name per booking.		* Passenger columns support one passenger name per booking.
			'''Date and Time Format'''
	~~=====~~ Date and Time Format ~~=====~~

	* Dates and times must use the format: DD/MM/YYYY HH:MM		* Dates and times must use the format: DD/MM/YYYY HH:MM
			'''Flight Time Zones'''
	~~=====~~ Flight Time Zones ~~=====~~

	* Known flight numbers: the flight time zones are automatically applied during creation, and the check-in time is also set automatically.		* Known flight numbers: the flight time zones are automatically applied during creation, and the check-in time is also set automatically.
	* Unknown flight numbers: the flight entry is still created, but the departure and arrival time zones must be set manually, as well as the check-in date and time if required.		* Unknown flight numbers: the flight entry is still created, but the departure and arrival time zones must be set manually, as well as the check-in date and time if required.

	If the uploaded file is invalid, a validation dialog will explain the reason.		If the uploaded file is invalid, a validation dialog will explain the reason.

Judym: /* Accommodation Import */

2026-08-11T13:48:10Z

Accommodation Import

@@ Line 3: / Line 3: @@
 Flights and accommodation/hotels entries can be added to the itinerary by importing a file created from the provided templates.
-==== Accommodation Import ====
+=== Accommodation Import ===
-Imports hotel details, guest room assignments, check-in/check-out dates, room types, and booking references. Creates a new hotel in the itinerary and associates it with the imported order. Validates guest names against current itinerary members, date formats, and room date logic.
+To successfully create hotel entries /add a hotel into the itinerary via file upload, ensure that the following information is provided:
-==== Flight Import ====
+* Guest name: The guest must be part of the itinerary.
-Imports flight details including airline, cabin class, flight number, departure/arrival airports and dates, and passenger list. Creates a new flight in the itinerary and associates it with the imported order. Validates passenger names against current itinerary members, airport codes, date formats, and cabin class values.If validation errors are found during import, they are displayed in a dialog showing a spreadsheet preview of the imported data with errors highlighted, allowing the user to identify and fix issues before re-importing.
+* Guest Check-in date and time

Judym: Judym moved page Itinerary Section Template Import to Itinerary Section Import Guidelines

2026-08-11T13:39:20Z

Judym moved page Itinerary Section Template Import to Itinerary Section Import Guidelines

← Older revision		Revision as of 13:39, 11 August 2026
(No difference)

Judym at 13:34, 11 August 2026

2026-08-11T13:34:21Z

← Older revision		Revision as of 13:34, 11 August 2026
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			== Overview ==
			Flights and accommodation/hotels entries can be added to the itinerary by importing a file created from the provided templates.

	==== Accommodation Import ====		==== Accommodation Import ====

Judym at 13:30, 11 August 2026

2026-08-11T13:30:44Z

← Older revision		Revision as of 13:30, 11 August 2026
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	~~update this~~
			==== Accommodation Import ====
			Imports hotel details, guest room assignments, check-in/check-out dates, room types, and booking references. Creates a new hotel in the itinerary and associates it with the imported order. Validates guest names against current itinerary members, date formats, and room date logic.

			==== Flight Import ====
			Imports flight details including airline, cabin class, flight number, departure/arrival airports and dates, and passenger list. Creates a new flight in the itinerary and associates it with the imported order. Validates passenger names against current itinerary members, airport codes, date formats, and cabin class values.If validation errors are found during import, they are displayed in a dialog showing a spreadsheet preview of the imported data with errors highlighted, allowing the user to identify and fix issues before re-importing.

Judym: Created page with "update this"

2026-08-11T13:28:15Z

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