ECH Admin Screen: Difference between revisions

Latest revision as of 09:12, 3 July 2026

The Admin screen is where you control various settings for your organisation.

Organisation Tab

Basic information about your organisation, including subscription summary.

Settings Tab


Setting	Definition
In app editing enabled for admins only	Prevents other roles from carrying out in app editing
Disable in app editing for everyone (including admins)	Leaves in app editing responsibility with owner
Disable user invites in app	Prevents generation of user invite links in app
Disable chat in app	Disables app chat
Disable location sharing in app	Disables app location sharing
Enable Booking Service in the coordinator hub	Enables Hotel Booking service to be accessed in ECH
Expense Tracking mode	Personal means expenses are managed solely within the app, while Approval enables full approval workflow integration within the ECH.
Enable Booking AI in the coordinator hub	Enables Booking AI in ECH
Number of days events can be added before event starts	Set day window
Number of days events can be added after event ends	Set day window
Name format for team members in the EventR Coordinator Hub	Choose from a list of first name, second name, and initial combinations
Name format for team members in the EventR App	Choose from a list of first name, second name, and initial combinations
Name format for team members in the team PDF	Choose from a list of first name, second name, and initial combinations
Enable additional information profile options for EventR team and EventR Coordinator Hub users	When enabled, users can add more details to their profile page and choose to share them with Parekh. If this setting is active, profile information for users added via the HUB will be automatically shared with the team until they opt out.
Enable additional information sections to be required	Once sections have been enabled, you can require users to provide and share additional information sections with the team
Toggle severity of additional user information	Once sections have been required, you can set alert levels.By default a required section is set to 'Dot marker'

Permissions Tab

Firstly, select a 'scope' over which you wish for these permissions to apply. 'Organisation' will apply them at an organisation level, 'Itinerary' will prompt you to select an itinerary that these permissions apply to, 'Section' prompts you to select a section of an itinerary (such as Flights, Accommodation etc.) and 'Itinerary Tag' prompts you to select one of your itinerary tag groups. The permissions can be allocated to each of 4 roles...


User	Users can have each of their permissions toggled individually.
Guest	Guests have EventR Team access, but no activated permissions.
Admin	Owners can allocate users to become admins, who can then have their individual permissions adjusted to reflect the level of control they require, should they need more control than standard users.
Owner	The team owner will remain owner forever, and will always have 'full control' selected, i.e. all permissions activated across all scopes.

The checkboxes can either be green (permission activated), greyed out (unable to toggle that permission), black (permission not activated) or locked (denies a permission that may be implied by the permissions in other scopes).

Theme Tab

Create custom app theme for team members.

Section Setup Tab

Deactivate and active sections of your itinerary to alter their visibility to your team members.

@@ Line 3: / Line 3: @@
 === Organisation Tab ===
-[[File:ECH Admin Screen.png|thumb|ECH Admin Screen on the organisation tab]]
+[[File:ECH Admin Screen.png|thumb|ECH organisation screen (admin tab)|center|513x513px]]
+Basic information about your organisation, including subscription summary.
 <div style="clear:both;">
 === Settings Tab ===
-[[File:ECH Admin Settings Tab.png|thumb]]<div style="clear:both;">
+{| class="wikitable"
+|+
+!Setting
+!Definition
+|-
+|'''In app editing enabled for admins only'''
+|Prevents other roles from carrying out in app editing
+|-
+|'''Disable in app editing for everyone (including admins)'''
+|Leaves in app editing responsibility with owner
+|-
+|'''Disable user invites in app'''
+|Prevents generation of user invite links in app
+|-
+|'''Disable chat in app'''
+|Disables app chat
+|-
+|'''Disable location sharing in app'''
+|Disables app location sharing
+|-
+|'''Enable Booking Service in the coordinator hub'''
+|Enables Hotel Booking service to be accessed in ECH
+|-
+|'''Expense Tracking mode'''
+|Personal means expenses are managed solely within the app, while Approval enables full approval workflow integration within the ECH.
+|-
+|'''Enable Booking AI in the coordinator hub'''
+|Enables Booking AI in ECH
+|-
+|'''Number of days events can be added before event starts'''
+|Set day window
+|-
+|'''Number of days events can be added after event ends'''
+|Set day window
+|-
+|'''Name format for team members in the EventR Coordinator Hub'''
+|Choose from a list of first name, second name, and initial combinations
+|-
+|'''Name format for team members in the EventR App'''
+|Choose from a list of first name, second name, and initial combinations
+|-
+|'''Name format for team members in the team PDF'''
+|Choose from a list of first name, second name, and initial combinations
+|-
+|'''Enable additional information profile options for EventR team and EventR Coordinator Hub users'''
+|When enabled, users can add more details to their profile page and choose to share them with Parekh. If this setting is active, profile information for users added via the HUB will be automatically shared with the team until they opt out.
+|-
+|'''Enable additional information sections to be required'''
+|Once sections have been enabled, you can require users to provide and share additional information sections with the team
+|-
+|'''Toggle severity of additional user information'''
+|Once sections have been required, you can set alert levels.By default a required section is set to 'Dot marker'
+|}
+<div style="clear:both;">
 === Permissions Tab ===
-[[File:ECH Admin Permissions Tab.png|thumb]]
+Firstly, select a 'scope' over which you wish for these permissions to apply. 'Organisation' will apply them at an organisation level, 'Itinerary' will prompt you to select an itinerary that these permissions apply to, 'Section' prompts you to select a section of an itinerary (such as Flights, Accommodation etc.) and 'Itinerary Tag' prompts you to select one of your itinerary tag groups.
+The permissions can be allocated to each of 4 roles...
+{| class="wikitable"
+|+
+!User
+|Users can have each of their permissions toggled individually.
+|-
+!Guest
+|Guests have EventR Team access, but <u>no</u> activated permissions.
+|-
+!Admin
+|Owners can allocate users to become admins, who can then have their individual permissions adjusted to reflect the level of control they require, should they need more control than standard users.
+|-
+!Owner
+|The team owner will remain owner <u>forever,</u> and will always have 'full control' selected, i.e. all permissions activated across all scopes.
+|}
+The checkboxes can either be green (permission activated), greyed out (unable to toggle that permission), black (permission not activated) or locked (denies a permission that may be implied by the permissions in other scopes). [[File:Four Available Checkbox Colours.png|center|thumb|Clockwise from top left: Black, Green, Grey, Locked.]]
 <div style="clear:both;">
 === Theme Tab ===
+[[File:ECH Admin Theme Tab.png|thumb|ECH theme screen (admin tab)|center|507x507px]]Create custom app theme for team members.<div style="clear:both;">
-<div style="clear:both;">
 === Section Setup Tab ===
-[[File:ECH Admin Sections Tab.png|thumb|ECH Admin Sections Tab]]
+[[File:ECH Admin Sections Tab.png|thumb|ECH sections screen (admin tab)|center|514x514px]]
+Deactivate and active sections of your itinerary to alter their visibility to your team members.
 <div style="clear:both;">