Meal Allowances: Difference between revisions

Line 12:

Make an entry called "{EventDate} ~~$40~~", and assign the ~~cost $40~~. Ensure the [[Activity visibility levels|activity visibility]] is set to '''Private''' - this means other users cannot see what each other claimed, only the Coordinator and them.

Make an entry called "|<nowiki>{{EventDate}}</nowiki>", then create the meals and assign the costs to them. Ensure the [[Activity visibility levels|activity visibility]] is set to '''Private''' - this means other users cannot see what each other claimed, only the Coordinator and them.

[[File:Fully set up meal allowance for 2 days in Coordinator.png|alt=Dated Multi column Configuration for Meal Allowances|center|thumb|Dated Multi column Configuration for Meal Allowances]]

Now scroll down and add each user as a separate entry:

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The report has a number of options at the top. Select "Completed" and "User Updates", and any user who has claimed will show on the page. There is a sub total if multiple days have been added per user, and an overall total. All these prices are registered in the cost model.

[[File:~~Power List showing Meal Allowance with Audit history~~.png|center|thumb|~~Power List showing Meal Allowance with Audit history~~]]

[[File:Viewing the meal allowance report in EventR.png|center|thumb|Viewing the meal allowance report in EventR]]

The Log on the right hand side allows you to see all the activity on the Todo List with times. This may help if anything is questioned. Generate PDF will generate a PDF of the page that can be used outside the system to reimburse.

The Log on the right hand side allows you to see all the activity on the Todo List with times. This may help if anything is questioned. Generate PDF will generate a [[:File:Sample Meal Allowance.pdf|PDF]] of the page that can be used outside the system to reimburse.

If you require different amounts to be assigned different members of the team, just create additional Meal Allowances. If you are doing this often, it may be worth making a template itinerary of Meal Allowance Checklists. When you want to use one use the "[[How to build templates - activites, documents etc|Copy between Itineraries]]" feature to add them to your actual event. This will make them very quick to set up.

~~== Adding more than one claim a day ==~~

Since Version [[:Category:3.5.0|3.5]] we now support some magic commands in the text to turn the formatting into a Check Box. We also support <nowiki>{{Eventdate}}</nowiki> syntax to enable you to use the date of the itinerary instead of a day name.

== Bonus: Internal Costs ==

@@ Line 12: / Line 12: @@
-Make an entry called "{EventDate} $40", and assign the cost $40. Ensure the [[Activity visibility levels|activity visibility]] is set to '''Private''' - this means other users cannot see what each other claimed, only the Coordinator and them.
+Make an entry called "|<nowiki>{{EventDate}}</nowiki>", then create the meals and assign the costs to them. Ensure the [[Activity visibility levels|activity visibility]] is set to '''Private''' - this means other users cannot see what each other claimed, only the Coordinator and them.
 [[File:Fully set up meal allowance for 2 days in Coordinator.png|alt=Dated Multi column Configuration for Meal Allowances|center|thumb|Dated Multi column Configuration for Meal Allowances]]
 Now scroll down and add each user as a separate entry:
@@ Line 28: / Line 28: @@
 The report has a number of options at the top. Select "Completed" and "User Updates", and any user who has claimed will show on the page. There is a sub total if multiple days have been added per user, and an overall total. All these prices are registered in the cost model.
-[[File:Power List showing Meal Allowance with Audit history.png|center|thumb|Power List showing Meal Allowance with Audit history]]
+[[File:Viewing the meal allowance report in EventR.png|center|thumb|Viewing the meal allowance report in EventR]]
-The Log on the right hand side allows you to see all the activity on the Todo List with times. This may help if anything is questioned. Generate PDF will generate a PDF of the page that can be used outside the system to reimburse.
+The Log on the right hand side allows you to see all the activity on the Todo List with times. This may help if anything is questioned. Generate PDF will generate a [[:File:Sample Meal Allowance.pdf|PDF]] of the page that can be used outside the system to reimburse.
 If you require different amounts to be assigned different members of the team, just create additional Meal Allowances. If you are doing this often, it may be worth making a template itinerary of Meal Allowance Checklists. When you want to use one use the "[[How to build templates - activites, documents etc|Copy between Itineraries]]" feature to add them to your actual event. This will make them very quick to set up.
-== Adding more than one claim a day ==
-Since Version [[:Category:3.5.0|3.5]] we now support some magic commands in the text to turn the formatting into a Check Box. We also support <nowiki>{{Eventdate}}</nowiki> syntax to enable you to use the date of the itinerary instead of a day name.
 == Bonus: Internal Costs ==