Itinerary Section Import Guidelines: Difference between revisions
No edit summary |
No edit summary |
||
| Line 46: | Line 46: | ||
If the uploaded file is invalid, a validation dialog will explain the reason. | If the uploaded file is invalid, a validation dialog will explain the reason. | ||
[[File:Screenshot 2026-08-11 at 14.57.57.png|center|thumb|864x864px|Flights validation dialogue]] | |||
Revision as of 14:00, 11 August 2026
Overview
Flights and accommodation/hotels entries can be added to the itinerary by importing a file created from the provided templates.
Accommodation Import
To successfully create hotel entries /add a hotel into the itinerary via file upload, ensure that the following information is provided:
- Guest name: The guest must be part of the itinerary.
- Guest Check-in date and time
- Guest Check-out date and time
If the guest name or the guest check-out date is missing, a validation dialog will be displayed explaining why the file is invalid.
Accommodation Form Validation
Hotel Name :This field is optional.If left blank, it defaults to Imported Hotel.
Check-in / Check-out Dates and Times: These fields are optional.If not provided, they default to the current date and time.
Date and Time Format
- The preferred format is DD/MM/YYYY HH:MM.
- If a date or time is not in a valid format, it will default to the current date and time.
Hotel Time Zone : The hotel time zone defaults to the itinerary/event time zone.
Flight Import
To successfully create flight entries/add a flight into the itinerary via file upload, ensure that the following flight details are provided:
- Flight number
- Departure date and time
- Arrival date and time
- Departure and arrival airport codes (3-letter IATA codes)
If a time is not provided, it will default to 00:00 (midnight).
If any of the required information above is missing, the flight order will be created, but the corresponding flight entry will be skipped(not added to the itinerary).
Flight Form Validation
Passengers
- A flight entry can be created with passengers assigned.
- If a passenger is included, they must already be part of the itinerary.
- Passenger columns support one passenger name per booking.
Date and Time Format
- Dates and times must use the format: DD/MM/YYYY HH:MM
Flight Time Zones
- Known flight numbers: the flight time zones are automatically applied during creation, and the check-in time is also set automatically.
- Unknown flight numbers: the flight entry is still created, but the departure and arrival time zones must be set manually, as well as the check-in date and time if required.
If the uploaded file is invalid, a validation dialog will explain the reason.
